Wedding Planner vs. On-Site Venue Coordinator
There are so many different avenues of "coordinating" these days, it is easy to see how a bride could be confused as to what exactly an independent wedding coordinator does and how this service differs from a venue coordinator. Truth be told, the labeling of each actually gives it away...a WEDDING Coordinator, oversees the aspect of the entire wedding production, whereas the VENUE or FACILITY Coordinator, usually only takes care of the wedding as it pertains to the venue or facility. But yes, the lines often do cross, and some facility coordinators will step in and do a little more for couple, but their sole purpose is to look out for the facility; whereas, the sole responsibility of an Independent Wedding Coordinator is to take care of...EVERYTHING. Courtesy of PrivateWeddingsandEvents.com we've extracted some insight into this often gray area.
1. Who is the boss?
A wedding planner is hired by the couple to fulfill their vision for their wedding in its entirety. They build a relationship with the couple and assist with such elements to planning a wedding such as budget structure, style questions, etiquette, scheduling, as well as a plethora of other duties.
A facility coordinator is often the liaison and sales person for the venue at which the wedding is taking place. They assist the couple with questions relating directly to the venue. Unlike a wedding planner, they usually don’t contribute to the planning process outside of their specific location.
2. Who do they know?
The second distinction to be made is the vendors that each person chooses to work with. Generally, a venue has a preferred vendors list that they direct couples towards. This can eliminate tons of vendors simply because a particular list has paid to be on their preferred vendors list limiting a couples options to choose from.
A wedding planner maintains relationships with a multitude of vendors and makes it a point to match couples with a vendor that meets their needs style-wise, budget-wise, and perhaps most importantly, personality-wise. This opens the door for a couple to choose the vendor of their choice that best fits their needs.
3. The day of!
The day of the wedding, the wedding planner’s main focus is on the couple. Their responsibilities include knowing the schedules of everyone involved, setting up for the ceremony and reception as well as tending to all of the little details of the big day.
For the venue coordinator, ‘the day of’ is about the performance of their venue and often times this can mean juggling multiple weddings on the same day. It is also entirely possible that the coordinator that may have done the tour of the venue is not the coordinator that is present the day of the your wedding. Sometimes this can be disappointing to a couple having to work with a different on-site coordinator than the one they originally had been working with.
4. In a perfect world...
Every couple would have a wedding planner to work with and every wedding planner would have a facility coordinator to collaborate with. Working together they have the ability to bring the needs of the couple and the amenities of the venue together to create a perfect day. Knowing the differences between these two wedding professionals and what to expect from each of them will certainly make for a better planning process for each couple and perfect their special day!