Things That Happen at Weddings & How a Wedding Planner Can Help

As a wedding planner, I could give you lots of reasons as to why to hire a wedding planner.  So, I'll just give you a few:

  • Groom's cake disaster
After sitting for a few hours, the cake just started falling apart....

After sitting for a few hours, the cake just started falling apart....

After cake surgery...

After cake surgery...

We also have done the following and saved the day...

  • fixed boutonnieres
  • made bouquets from extra flowers
  • fixed wedding cakes
  • pinned broken bustles
  • sewed broken bustles
  • stood in for MC for DJ
  • handed out band aids, scissors, hair clips, paper clips, safety pins, tape, kleenex, nail clippers, pens, crazy glue and more to wedding guests, wedding party, and vendors
  • put on brides shoes
  • hold up wedding dress so bride can go potty
  • act as security when needed (our least favorite)
  • supply cake knife and server when forgotten
  • supply votive candles when forgotten
  • supply reserved signs when forgotten
  • supply last minute DJ when DJ friend of bridesmaid didn't show up 
  • tie on old-fashioned bow ties (the ones WITHOUT the clips)
  • step in as bar back, step in as bartender, served wine and or champagne
  • act as banquet manager
  • make plates in back of kitchen
  • drain ice sculpture bucket
  • clean up/pick up rose petals off ground/dance floor/church aisle

The list can LITERALLY go on and on.....so if you are on the fence as to whether or not to hire a planner, maybe some of these just gave you the push you needed.  : )

Top Questions to Ask Before Hiring Your Wedding Planner - San Antonio

Congratulations!!! You're engaged! No sooner do you pop open the bubbly that the questions begin.  When is the big day? Where are you getting married? Who all are you inviting?  etc...etc...etc...  So you do what every newly engaged bride does and you register for every bridal web-site, purchase every wedding magazine, and then become COMPLETELY OVERWHELMED.  lol  All the "expert" information is just making you more confused. What's a bride and groom to do???

HIRE A WEDDING PLANNER!

limelightsanantoniophotography

Trust us, this is by far the best wedding gift you could give yourself (and your family). A wedding planner plays a key role in the success of your wedding.  Planners can do things like help you pick out a venue, hire vendors, negotiate contracts, coordinate the logistics so you'll be able to relax and enjoy not only your big day, but the planning process, too.  They are an integral part of the process, so you want to be sure you hire someone who will both, get the job done, and make it fun along the way.  Here are some important items to go over at your initial consultation:

1. How Do You Communicate with Clients? By phone? Email? Text message? All of the above? Will we meet in person? It's important to know how much or how little you will be in contact with your coordinator so you know when to expect updates, where you should be on your timeline, how things are being executed on the planner's end, etc. Some brides like daily, or weekly check-ins, some brides like as little communication as possible. The important factor here is to find out how are we going to best effectively communicate with one another.

2. What Services Do You Offer?   Some within the industry will interchange the words planner, consultant, and coordinator.  Some will call themselves venue coordinators, facility coordinators, day of planners, etc...and they all mean something different to each individual.  Most wedding planners have a variety of wedding packages to choose from based on your specific planning needs. Packages can consist of everything from comprehensive all out planning needs to just day-of coordination. Don't be afraid to ask questions about each package, and what all it entails to ensure it fits all of your needs.  

HauteWeddingServices

3. How Many Clients Do You Have in a Year? This will give you an idea of how accessible the planner will be to you based on how busy they are with other weddings. Planning a wedding is very time consuming and requires a lot of attention to detail. If a planner has a lot of weddings booked around the same time of yours this can affect the success of your wedding. You want to be sure your event will be given the proper time and attention to. High-end planners typically book one to two weddings per month with their comprehensive packages while, day-of coordinators can typically coordinate more.

4. Who Are Your Preferred Vendors? A professional planner should have a group of vendors that they often work; however, you should also have the option to choose other vendors to work with if you choose to.  Working with their preferred group of vendors can often be of benefit to you.  You will reap the benefit of possibly lower prices, extra "perks," and the assurance of knowing they have worked together many times to ensure a smooth wedding day.  

5. Do You Work Alone or on a Team? Consider the size of your guest list. Whether you have 75 people invited or 300, you need to know that all the logistics of your wedding are going to go off without a hitch and that there are people in place to carry out these tasks. Make sure you feel confident that your planner will have enough support to be able to handle all the details, guests, and vendors at your wedding. 

6. Can You Help Us Stay On Budget? Your wedding planner plays a major role in keeping your budget in check. In fact, a good planner may even secure enough vendor discounts to offset the cost of his or her services. Find planners who bring steady business to vendors you like; these are the ones who will be able to save you money. Talk to planners about your budget, and make sure they're willing to work within these financial parameters. Ask about their experience negotiating vendor contracts, and have them describe any great deals they've secured for previous clients. While you shouldn't expect enough deals and freebies to substantially slash the bottom line, the right planner will be able to help you stretch your wedding budget further.

weddingbudgets

7. What Happens In Case of an Emergency? Let’s face it—no matter how much planning work you do together, things can happen. So definitely ask your planner about their Plan B is if they are not able to make it to your wedding. A good planner will have a back-up plan for every scenario that comes up, including their own illness or emergency.

8. What's The Cost for Your Services? Peace of mind on your wedding day? That's priceless. While you may not be able to put a price tag on that feeling, it will cost you. That cost is the amount your wedding planner charges for his or her services.  Inquire about a deposit and when that, as well as balances and final payment are due. Most importantly, get a list of all included services in writing so there's no confusion or disagreement after the contract is signed. Request that the contract include a list of any potential extra charges, along with an explanation of each. Finally, ask your wedding planner how he or she handles refunds if your wedding has to be postponed or canceled. Some planners will return a portion of your deposit if this type of situation occurs, while others have a strict no-refund policy.

9. Will We Work Well Together? Okay this is actually a question for you to ask yourself. Remember, you'll be spending a lot of time with this person, and he or she is sharing in one of the best days of your life. Personality counts just as much as experience and reputation. Many wedding planners offer a free consultation to allow both parties to test the waters before the contract is signed. Even if the planner charges a small fee for this meeting, it's often worth paying it to know exactly what you're getting into -- and with whom. When meeting a wedding planner, rate the candidate on organizational skills, promptness and friendliness. If the relationship doesn't feel like a good fit, find another one that does. Try to meet with at least two planners to get an idea of what works best before making a selection.

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10. Lastly, Do You Have Any Questions for Me? Keep in mind that your potential planner should be asking you lots of questions as well. You’re both trying to get to know each other and see how well you’ll work together—since you’ll be spending the next 9-12 months together planning one of the best days of your life! Your planner should be just as concerned as you are about the success of your wedding. And if she’s not? Don’t hire her.

Now that you’ve got some idea of what you’re looking for, try to interview two to three wedding planners before making a decision. You want to be confident that your planner is a good fit—so you and your fiancé can have the best day of your lives. Happy hunting!!!

How To Plan a Holiday Wedding - Wedding Planner San Antonio

The holiday season is upon us! That means family gatherings, food feasts and fun. It's that time of year where folks likely have saved their days off from work to use during the holidays to make them all the more enjoyable. It's a time for celebration, and if you have decided to have your wedding during the holidays there's an added opportunity to celebrate something. The key is knowing how to pull off a holiday wedding that's the day of your dreams while being accommodating to your guests. Here are some tips to help you plan the perfect holiday wedding:

1. Plan a Year in Advance: This might sound like a long time to plan, but it's critical! While Most churches and chapels have more openings during the winter time, you'll want to book your reception hall a year ahead of time as they get booked quickly with holiday parties. The same goes for caterers, bands and florists as they will be getting booked for office and holiday parties. If you have a location you're set on and vendors you want to use, prepare yourself to lock them down with at least one year's notice.

Photo Credit:  huffingtonpost.com

Photo Credit: huffingtonpost.com

2. Utilize What is Already There: Meaning let someone else deck the halls for you! Take advantage of places that are already decorated for the holidays. If you're having a Christmas themed wedding and the venue is decorated accordingly, you could save big on flowers and decor. Some weddings have managed to get the job done by just having bouquets for the wedding party and the bride of course! Another area you could think of when selecting a venue is see if they have a fireplace or other cozy features. 

Photo Credit:  pinterest.com

Photo Credit: pinterest.com

3. Save The Date: This is not only crucial but courteous to your guests. As soon as you've picked your date get those save the dates out ASAP! In addition plan to send your formal wedding invitations three months before your wedding date instead of the standard two months. This allows more time for your guests to prepare and make arrangements. The holidays are one of the biggest travel times, by air or by car. A holiday wedding may call for alternative arrangements. Politely ask your guests for a day or two cushion to allow for any inclement weather or delayed flights.  

Photo Credit:  solomonevents.com

Photo Credit: solomonevents.com

4. Special Requests: Take advantage of the food, desserts, decor and music that only come around this time of year. Serve festive cocktails and feast on foods like turkey and ham. Heck, go all in and instead of a wedding cake choose a traditional wedding cake: an iced fruit cake! Ask your musicians to play some romantic holiday music to add to your playlist. And if it's a New Year's Eve wedding have some top hats and champagne on hand for the big countdown. 

Photo Credit:  mkphoto.com

Photo Credit: mkphoto.com

Here are some more ideas to get your started: 

Include the Color Silver: Dress up your color theme with festive silver! 

Photo Credit:  iwedzz.com

Photo Credit: iwedzz.com

Champagne Favors: No wedding is complete without a little bubbly, so pop the cork, pour into flutes and enjoy! 

Photo Credit:  theknot.com

Photo Credit: theknot.com

Bells Favors: What better way to ring in the new year or ring to a holiday tune but with the perfect little silver bells for your wedding. 

Photo Credit:  myweddingfavors.com

Photo Credit: myweddingfavors.com

Bottom line, if you're having a holiday wedding, be prepared in advance, be courteous to your guests' plans, be precise with your theme and decor and be open to using resources the venue already has in place. Planning a wedding is quite a process. Planning a holiday wedding bumps it up a notch so hold onto your hat, gear up and get ready for all that will come your way. Most importantly when you marry, like the holidays, make it merry!


Things that happen at weddings...and how a planner can help

As a wedding planner, I could give you lots of reasons as to why to hire a wedding planner.  So, I'll just give you a few:

  • Groom's cake disaster
After sitting for a few hours, the cake just started falling apart....

After sitting for a few hours, the cake just started falling apart....

after cake "surgery"  

after cake "surgery"  

We also have done the following and saved the day...

  • fixed boutonnieres
  • made bouquets from extra flowers
  • fixed wedding cakes
  • pinned broken bustles
  • sewed broken bustles
  • stood in for MC for DJ
  • handed out band aids, scissors, hair clips, paper clips, safety pins, tape, kleenex, nail clippers, pens, crazy glue and more to wedding guests, wedding party, and vendors
  • put on brides shoes
  • hold up wedding dress so bride can go potty
  • act as security when needed (our least favorite)
  • supply cake knife and server when forgotten
  • supply votive candles when forgotten
  • supply reserved signs when forgotten
  • supply last minute DJ when DJ friend of bridesmaid didn't show up 
  • tie on old-fashioned bow ties (the ones WITHOUT the clips)
  • step in as bar back, step in as bartender, served wine and or champagne
  • act as banquet manager
  • make plates in back of kitchen
  • drain ice sculpture bucket
  • clean up/pick up rose petals off ground/dance floor/church aisle

 

The list can LITERALLY go on and on.....so if you are on the fence as to whether or not to hire a planner, maybe some of these just gave you the push you needed.  : )

Congratulations, You're Engaged! Now What's Next?? - San Antonio Wedding Planners

For many brides, the afterglow following an engagement means wedding planning time. But how do you know where to begin? Here's some helpful hints on what to do after you get engaged that will assist in the planning process from the wedding planning professionals at Haute Weddings. 

1.  Open a separate wedding email account.  Almost all wedding related websites will require you to register with their site and this could mean LOTS of emails from vendors.  Actually, TONS of emails.  So as not to backlog your personal email, it is best to have a whole separate email account while searching for services and products.  Once you have booked a vendor, you can then further communicate through your personal email if you so choose or stick with the wedding email account you've set up.

2.  Know your basics.  When reaching out to wedding vendors, they will ask you some pretty simple, but pertinent questions.  When is your wedding date?  How many guests are estimated to attend?  What is your budget?  If you do not know the answers to these questions, most vendors will not be able to help you, and they will not be able to give you an accurate quote for their services.

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3.  Discuss and with your family and designate who all will be participating in the planning process.  Specifically as to who will be helping you make decisions, attend consultations with you, and who will be contributing financially.  Then, put a budget in place.


4.  Hire a wedding planner.  You will reap the best benefit from a wedding planner by hiring them early within the planning stages.  They have valuable information to share and can guide you in the right direction from the very start.  You will feel good making important decisions based on professional feedback and guidance from a planner's experience in hundreds of weddings.  

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5.  At the very least, register for Haute Weddings Bride Guide:  Secrets to Planning Your Big Day!  to get started and learn tips and tricks within the trade along with a wealth of other wedding planning knowledge.  Register at http://www.hauteseminar.eventbrite.com and follow us on Facebook at https://www.facebook.com/hauteweddingsbrideguide

So there are your top 5 tips to get you started on your wedding planning journey! Make it a good one, eliminate as much stress as possible and follow the wise words of Haute Weddings wedding planning professionals. You will be glad you did! To look into hiring Haute Weddings as your wedding planner visit our Contact page on the website or click here and enter your information and one of our coordinators will get back to you as soon as possible to begin discussions. 

Trend Alert: Top 10 Pantone Colors for Spring!

Can you believe 2013 is in its final two months and we're already gearing up for Spring 2014??? Well in the wedding world, there's always new trends and themes popping up for future use, because after all, wedding planning for your future big day takes a lot of preparation. And you want to be in the know of what the latest styles and shades are. So from The Perfect Palette we've comprised the top 10 Pantone colors for Spring for you to take a sneak peek at!

Drumroll please…Allow us to unveil the Spring's top 10!

Top 10 Pantone Colors for Spring

Let's go through the list here of these gorgeous hues and how they're going to make your wedding color scheme sing in the Spring!

Dazzling Blue 18-3949, Pantone's top color pick for Spring 2014 is obviously a beauty. Looking for a color that will really wow? This dreamy shade of blue should definitely be on your short list!

Pantone included two shades of lavender in next year's line up! Violet Tulip 16-3823 and Radiant Orchid 18-3224 really are romantic shades. So if you're going for a more feminine look or something romantic you may want to lean towards these beauties!

Next up on the list is Celosia Orange 17-1360 which lends itself to be both lively and fun. This sweet tangerine inspired shade is sure to make heads turn! Equally fun is Freesia 14-0852 that captures all the goodness of a sunshine filled day.

Cayenne 18-1651 makes a pretty accent color. I love how vibrant and lively it feels and when paired with other warm colors, it really does take on a gorgeous vibe.

Placid blue 15-3920 is another shade that made the list. Such a dreamy shade and so versatile! Here lately I'm loving shades of blue paired with soft shades of peach. Another favorite color that made the list, Hemlock 15-6114 which really takes center stage. Sweet, chic and absolutely pretty, it's colors like these that make your bring cheer to your color scheme!

And not to be forgotten, Pantone made sure to include two of the prettiest neutrals. Paloma 16-0000 and Sand 15-1225 are the perfect anchor colors and would mix perfectly with any other shade featured here. That's what to love about a good neutral. They're so versatile. So there you have it! Just a few notes on the Top 10 Pantone Colors for Spring, 2014!

(Source: The Perfect Palette)

Like what you see? Leave a comment and let us know what you think about Spring's color craze!

Stay tuned for more posts on trends for Spring 2014 from Haute Weddings!

Destination wedding - san antonio tx

 

It has been a whirl-wind holiday season!  I originally had planned on spending the Christmas and New Year holiday in my pj's, sitting by the fire, drinking hot chocolate, playing Scrabble with my kids....NOT!  lol (although, we did get in a game of Monopoly)

I have several out of state brides who came into town to spend time with their families AND do some marathon bridal planning.  It has been so much fun attending all the facilities, floral appointments, dj consults and cake tastings with them.

Chesney is from Wisconsin and her fiance is in Ohio.  They are getting married and holding the ceremony & reception at her family's ranch in Castroville.  So, we are ordering a huge tent, dance floor, tables & chairs, lighting, catering, the whole shi-bang.  Hanging lanterns from the trees, crisp white linens, it's going to be beautiful.

Tasha is from San Francisco and her fiance is living in Albuquerque.  She may possibly only make it back to TX one other time before the wedding, so we are securing all her vendors before she leaves back to San Fran.  Her wedding will be the classic colors of red, black and white but with just a small accent of deep purple.  A modern take on a glamorous southern plantation house is her theme.  Love it!

Clara and Anthony are living in New York.  She is having a small intimate wedding and her theme revolves around historic Mexican culture.  She definitely wants to make sure her NY guests experience the history San Antonio has to offer.  We visited a ton of venues in two days !  The McNay, Southwest School of Arts & Crafts, Spanish Governor's Palace, Museo Alameda, San Antonio Museum of Art, La Villita and more...I'll let you know which one she chooses.

Tiffany lives in Maryland and Stewart is from New Jersey.  She wants glamorous chic and he wants conservative traditional.  They think they are on different sides of the coin, but I know how to make them both happy.

I would love to be hired to work a destination wedding in Tahiti or the Bahamas, but to be honest, I don't know much about those places.  I'm so happy I have lived in San Antonio for many years and have experienced so much that the city has to offer.  It is a great help to me and an even greater benefit to my clients.  Whether they live in SA or choose San Antonio for THEIR destination wedding.  : )